--- title: "Larilyn's Tip of the Week: Microsoft Outlook - Creating a Signature" description: Creating signatures in Microsoft Outlook image: https://www.inmotionnet.com/hubfs/Screenshot%202023-05-29%20153827.jpg --- [Skip to content](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature#main-content) [Contact us](https://www.inmotionnet.com/contact) ![](https://www.inmotionnet.com/hs-fs/hubfs/InMotionLogoNEW_RGB%20copy.png?width=600&height=350&name=InMotionLogoNEW_RGB%20copy.png) - [Home](https://www.inmotionnet.com/) - [Contact](https://www.inmotionnet.com/contact) - Client Tools Show submenu for Client Tools - [Client Portal](https://na.myconnectwise.net/v4_6_release/services/system_io/CustomerPortal/Portal.html?company=inmotionnets) - [Payment Portal](https://inmtn.connectboosterportal.com/) Open main navigation Close main navigation - [Home](https://www.inmotionnet.com/) - [Contact](https://www.inmotionnet.com/contact) - Client Tools Show submenu for Client Tools - [Client Portal](https://na.myconnectwise.net/v4_6_release/services/system_io/CustomerPortal/Portal.html?company=inmotionnets) - [Payment Portal](https://inmtn.connectboosterportal.com/) - [Contact us](https://www.inmotionnet.com/contact) May 29, 2023 3:56:44 PM # Larilyn's Tip of the Week: Microsoft Outlook - Creating a Signature [Larilyn Holt](https://www.inmotionnet.com/blog/author/larilyn-holt) Share: [facebook-f icon](http://www.facebook.com/share.php?u=https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature) [linkedin-in icon](http://www.linkedin.com/shareArticle?mini=true&url=https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature) [Twitter icon](https://twitter.com/intent/tweet?url=https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature) [pinterest-p icon](http://pinterest.com/pin/create/link/?url=https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature) [envelope icon](mailto:?body=https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature) I know there are some of our clients that have a standard email signature for all of their employees.  ![Screenshot 2023-05-29 153827](https://www.inmotionnet.com/hs-fs/hubfs/Screenshot%202023-05-29%20153827.jpg?width=451&height=281&name=Screenshot%202023-05-29%20153827.jpg) I love that.  I'm all about things being standardized.  And for those of our clients who have the standardized signature, we've probably helped set it up for you! However....not all companies have standardized signatures.  And a lot of the time, a signature on your email is the last thing you think about.  But we should be thinking about it!  Having a signature on your email makes things look more professional.  Aside from the fact that it gives the person you're communicating with all of your contact information, it helps to make your email look less like a scam! If you are using Outlook online, it couldn't be simpler.  Click on the gear icon at the top right. ![outlook settings](https://www.inmotionnet.com/hs-fs/hubfs/outlook%20settings.jpg?width=286&height=148&name=outlook%20settings.jpg)Select View All Outlook seetings. ![settings](https://www.inmotionnet.com/hs-fs/hubfs/settings.jpg?width=318&height=649&name=settings.jpg) In the box that pops up,select Mail from the left column and Compose and reply on the right column. ![mail compose and reply](https://www.inmotionnet.com/hs-fs/hubfs/mail%20compose%20and%20reply.jpg?width=447&height=606&name=mail%20compose%20and%20reply.jpg) Then on the right side, you will see the options to build the signature.  There will be a box - formatted pretty much like an email itself.  First you want to add a name for the signature - you can be boring and just have it be your name, or whatever your heart desires.  Then you can create your signature and put in text and images.  You can select colors, fonts, bold or underline.....customize it to your hearts content!   ![signature box](https://www.inmotionnet.com/hs-fs/hubfs/signature%20box.jpg?width=558&height=348&name=signature%20box.jpg) Then at the bottom you can choose which emails to apply this signature to.  Whether you want it to apply to all new messages, or to replies/forwards.  If you want to get really fancy,  you can create different signatures for each scenario. Now, if you are one who likes to use the desktop application still, things are a little different.  You will start by creating a new email.  Once the new email box pops up, you casn select the Signature drop down and select Signatures. ![signatures](https://www.inmotionnet.com/hs-fs/hubfs/signatures.jpg?width=479&height=308&name=signatures.jpg) This will open up a box where you can edit it very similarly to the online option.  You put in your text, you can select a different font or color, etc.  There are even templates available to look at.  And at the bottom, you again choose which messages to apply the signature to.  Then you just click OK to save the signature! ![signature box app](https://www.inmotionnet.com/hs-fs/hubfs/signature%20box%20app.jpg?width=464&height=421&name=signature%20box%20app.jpg) I hope this helps!  If you have any questions about creating your signature, please let us know! [Microsoft Outlook](https://www.inmotionnet.com/blog/tag/microsoft-outlook), [Microsoft 365](https://www.inmotionnet.com/blog/tag/microsoft-365), [email](https://www.inmotionnet.com/blog/tag/email) ## Related posts [![](https://www.inmotionnet.com/hs-fs/hubfs/surepayroll-blog_free-to-good-home-1_1050x630.jpg?height=200&name=surepayroll-blog_free-to-good-home-1_1050x630.jpg)](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-shortcuts) [Microsoft Outlook](https://www.inmotionnet.com/blog/tag/microsoft-outlook), [Microsoft 365](https://www.inmotionnet.com/blog/tag/microsoft-365), [email](https://www.inmotionnet.com/blog/tag/email) ## [Larilyn's Tip of the Week: Microsoft Outlook - Outlook Shortcuts](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-shortcuts) [Larilyn Holt](https://www.inmotionnet.com/blog/author/larilyn-holt) Jul 20, 2023 4:30:00 AM If you've been around for a while, you should know one thing about me by now....well, two... [Read more](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-shortcuts) [![](https://www.inmotionnet.com/hs-fs/hubfs/Lance%20Cardinal%20-%20%20Set%20Design%20-%20Funny%20Thing%20Happened%20on%20the%20Way%20to%20the%20Forum%201.jpg?height=200&name=Lance%20Cardinal%20-%20%20Set%20Design%20-%20Funny%20Thing%20Happened%20on%20the%20Way%20to%20the%20Forum%201.jpg)](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-scheduled-send) [Microsoft Outlook](https://www.inmotionnet.com/blog/tag/microsoft-outlook), [Microsoft 365](https://www.inmotionnet.com/blog/tag/microsoft-365), [email](https://www.inmotionnet.com/blog/tag/email) ## [Larilyn's Tip of the Week: Microsoft Outlook - Scheduled Send](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-scheduled-send) [Larilyn Holt](https://www.inmotionnet.com/blog/author/larilyn-holt) Aug 17, 2023 4:30:00 AM Before I jump into what this week's tip is, let me set the stage for you..... [Read more](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-scheduled-send) [![](https://www.inmotionnet.com/hs-fs/hubfs/unnamed.png?height=200&name=unnamed.png)](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-new-series-microsoft-outlook) [Microsoft Outlook](https://www.inmotionnet.com/blog/tag/microsoft-outlook), [Microsoft 365](https://www.inmotionnet.com/blog/tag/microsoft-365), [email](https://www.inmotionnet.com/blog/tag/email) ## [Larilyn's Tip of the Week: New Series - Microsoft Outlook](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-new-series-microsoft-outlook) [Larilyn Holt](https://www.inmotionnet.com/blog/author/larilyn-holt) May 11, 2023 4:30:00 AM So we're going to be diving into a new series of blogs - all about Microsoft Outlook! [Read more](https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-new-series-microsoft-outlook) [![](https://www.inmotionnet.com/hs-fs/hubfs/InMotionLogoNEW_RGB%20copy.png?width=600&height=350&name=InMotionLogoNEW_RGB%20copy.png)](https://inmotionnet.com) 24930 Washington Ave Unit #157 Murrieta, CA  92564 (951) 894-8809 This is a search field with an auto-suggest feature attached. - There are no suggestions because the search field is empty. - [Home](https://www.inmotionnet.com) - [Blog](https://www.inmotionnet.com/blog) - [Contact](https://www.inmotionnet.com/contact) - Client Tools - [Client Portal](https://na.myconnectwise.net/v4_6_release/services/system_io/CustomerPortal/Portal.html?company=inmotionnets) - [Payment Portal](https://inmtn.connectboosterportal.com/) - [Privacy](https://www.inmotionnet.com/privacy-policy) - [Terms](https://www.inmotionnet.com/terms-of-service) --- [linkedin-in icon](https://www.linkedin.com/company/in-motion-networks-corporation/) [Twitter icon](https://twitter.com/InMotionNet/) [facebook-f icon](https://www.facebook.com/inmotionnet/) Copyright © 2026, In Motion Networks Corporation ```json { "@context" : "https://schema.org", "@type" : "BlogPosting", "author" : { "@type" : "Person", "name" : "Larilyn Holt", "url" : "https://www.inmotionnet.com/blog/author/larilyn-holt" }, "dateModified" : "2023-05-29T22:56:44.619Z", "datePublished" : "2023-05-29T22:56:44.000Z", "headline" : "Larilyn's Tip of the Week: Microsoft Outlook - Creating a Signature", "image" : [ "https://www.inmotionnet.com/hubfs/Screenshot%202023-05-29%20153827.jpg" ], "mainEntityOfPage" : { "@id" : "https://www.inmotionnet.com/blog/larilyns-tip-of-the-week-microsoft-outlook-creating-a-signature", "@type" : "WebPage" }, "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://www.inmotionnet.com/hubfs/InMotionLogoNEW_RGB%20copy.png" }, "name" : "In Motion Networks" } } ```